Every Asset Serviced On Time, Every Time.
Baselign coordinates planned maintenance and statutory examinations across lifts, HVAC and M&E assets, with recurring work orders, a per-asset service history and one view across mixed asset types and multiple sites.
What The Regulations Require
Passenger lifts require a thorough examination at least every six months under the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER). HVAC systems handling refrigerants fall under the F-Gas Regulations, which require regular leak checks and record-keeping. On top of statutory requirements, manufacturer and insurer PPM schedules set the servicing cadence for the rest of the estate.
Where Compliance Breaks Down
The recurring pain points teams in this space run into without a single system of record.
Mixed asset types, one schedule
Lifts, chillers, AHUs and boilers each have different servicing cadences, and coordinating them across sites by hand is error-prone.
LOLER dates get missed
A missed six-month thorough examination is a compliance failure, not just an inconvenience — and it's easy to lose track across a large lift portfolio.
F-Gas logging is inconsistent
Leak checks and refrigerant records are often kept inconsistently across engineers, making it hard to demonstrate compliance.
Reactive callouts compete with planned work
Breakdown response has to happen alongside the planned schedule, and response times slip when there's no shared view of who is doing what.
Everything You Need, In One Platform
From day-to-day job management through to compliance, training and billing.
Asset Management
A per-unit register with full service history for every lift, chiller, AHU and boiler under contract.
Work Orders
Recurring work orders for PPM visits and LOLER examinations, created on the due cycle with the client, site, forms and assets already attached.
Forms & Inspections
Drag-and-drop service checklists and F-Gas leak-check logs, built to match what each asset type requires, with signatures, photos and offline completion on mobile.
Task Coordination
Reactive callouts are assigned alongside planned work with clear ownership, priorities and due dates, so everyone sees what is being picked up.
Client Access
Clients log in to see their own work orders, view and download completed service forms, and raise support tickets, without chasing an account manager.
AI Automation
Built to order for Enterprise teams: spots likely maintenance needs by learning from an asset's service history, shaped around your estate.
Team Documents & Training
Keep LEIA, F-Gas and other competency documents against each engineer with a compliance flag and expiry date, and see Compliant or Non-compliant at a glance.
Client Billing
Built to order for Enterprise teams: turns completed contract visits and reactive callouts into client invoices, shaped around how you charge.
Mobile Device Management
Built to order for Enterprise teams: keeps engineers' devices managed and secure from a central view.
A Typical Workflow
A recurring work order for the PPM visit or LOLER examination is created for you on the due cycle.
The engineer completes a digital service checklist and F-Gas leak-check log on-site.
Parts used and findings are logged directly against the asset's service history.
The next recurring visit is already in the schedule, and the client can view and download the completed form from their portal.
Built For Teams Like Yours
Common Questions
Ready to Bring Lift, HVAC & M&E Maintenance Into One Platform?
See how Baselign handles lift, hvac & m&e maintenance for teams like yours.