Legionella Compliance, Without the Spreadsheets.
Baselign gives water hygiene contractors and duty holders a single, auditable record of every risk assessment, temperature check and remedial action, ready to show HSE or an insurer at any time.
What The Regulations Require
UK duty holders are required to manage legionella risk under the HSE's Approved Code of Practice L8 and the accompanying HSG274 guidance (Parts 1-3), which sets out risk assessment, monitoring and record-keeping expectations. Risk assessments are typically reviewed at least every two years, or sooner after a change to the water system, and duty holders must be able to demonstrate ongoing compliance on request.
Where Compliance Breaks Down
The recurring pain points teams in this space run into without a single system of record.
Risk assessments live in spreadsheets
Reviews get missed or duplicated when the only record is a spreadsheet nobody updates consistently across sites.
Routine checks slip through
Weekly and monthly temperature monitoring is easy to fall behind on without a recurring schedule behind every site.
Records are scattered
Evidence of due diligence is split across paper logs, emails and personal notebooks, making it hard to produce a complete history quickly.
Proving compliance under pressure
When HSE, an insurer or a client asks for evidence, contractors need a complete audit trail on demand — not a scramble to reconstruct one.
Everything You Need, In One Platform
From day-to-day job management through to compliance, training and billing.
Forms & Inspections
Digital risk assessment and temperature-log forms capture readings in the field, structured the same way every time.
Work Orders
Recurring work orders on weekly, monthly and review-cycle schedules are created for you overnight, each carrying the client, site, forms and assets across.
Asset Management
A dedicated register of tanks, calorifiers and outlets per site, with custom fields, photos and a full history, attached to the work orders and forms that cover them.
Client Access
Duty holders and clients get their own dashboard to view their work orders, download completed forms and raise support tickets, without a phone call.
AI Automation
Built to order for Enterprise teams: reviews temperature readings and overdue checks across your sites, shaped around your monitoring regime.
Team Documents & Training
Keep each engineer's legionella-awareness certificates on file with a compliance flag and expiry date, and see Compliant or Non-compliant at a glance.
Client Billing
Built to order for Enterprise teams: turns completed servicing visits into client invoices, shaped around how you charge for water hygiene contracts.
Mobile Device Management
Built to order for Enterprise teams: keeps the devices your water hygiene engineers carry secure and managed from one place.
A Typical Workflow
A recurring risk assessment or monitoring work order is created for you on the review cycle and assigned to an engineer.
The engineer captures temperature readings and inspection findings on a digital form on-site, even offline.
Readings are recorded against the asset on the form, and any out-of-range result is marked on the form with the follow-up raised as a work order and assigned.
The completed form is stored with the work order, exportable as PDF, and the client can view and download it from their dashboard.
Built For Teams Like Yours
Common Questions
Ready to Bring Water Hygiene & Legionella Compliance Into One Platform?
See how Baselign handles water hygiene & legionella compliance for teams like yours.